- On 28/01/2020
There’s nothing more important to trade businesses than a productive workforce. Without it, your projects get delayed, customer satisfaction declines, and profitability takes a serious hit. However, increasing your output isn’t as simple as telling tradies to work more hours. In fact, this strategy often leads to employee burnout and higher turnover rates. If you want to crush your 2020 productivity goals, you must equip tradies with tools that help them work smarter.
Asana is a project management app designed to help users organise and stay on top of their tasks. It comes with a centralised Kanban board where you can chart out your team’s workflow in to-do lists, cards, calendars, and project timelines. From there, you can assign tradies to projects and set deadlines to make sure the job is completed on time.
Asana also provides real-time updates (either via email or push notification) whenever a task has been completed. This way, tradies will instantly know who’s working on what and what they’re supposed to do next.
If you and your tradies struggle with paperwork, CamScanner is a great way to eliminate the clutter. CamScanner captures documents using your mobile device’s camera and converts them to text files with optical character recognition (OCR) technology.
Text files can be edited, tagged, and processed into your job management system. From there, you can retrieve your scanned files with a simple search query. Entering “ invoice January 2020,” for instance, will pull up all relevant receipts and financial records for that month.
CamScanner files are also synced across all accounts and devices, meaning everyone gets a single version of the truth. This saves tradies hours of tedious data entry and having to sift through mountains of paperwork.
As a cloud-based collaboration app, Slack opens many doors for your company. Instead of sending emails and waiting for the recipient to check their inbox, Slack encourages instant replies.
Tradies can send messages, photos, videos, and documents through the app from any internet-enabled device. They can even create smaller channels to coordinate on specific jobs and issues. For example, you can have a #building-survey group before beginning construction or an #accounting channel for billing-related issues.
What’s more, Slack provides a single place where anyone can find all relevant documents and conversations. Need the blueprints for a specific home improvement project or the invoice summary for a client? Just type the relevant keywords and Slack will retrieve the appropriate document in seconds. You can even add bots and integrate Slack with apps like Asana to minimise constant switching between different apps.
Toggl’s one-click timers track how much time tradies spend on a particular task or application. It can then assign billable rates to your tasks for more accurate invoicing. The time tracking app also distils meaningful insights from how tradies spend their day so you can optimise workflows and address unproductive workers.
Instagram is the perfect platform to share finished work to a wider audience, but it poses a unique challenge to tradies. Managing an Instagram feed can take up a lot of time, and that’s where Later comes in.
Later lets you curate and schedule posts in your Instagram feed from a central location. To schedule a post, you can simply drag and drop photos and videos onto your calendar. When it’s time to post, Later sends a notification prompting you to hit “share” to approve the content.
If you don’t know when to post an image, Later finds the optimal time to post by analysing social media activity and engagements. The app also lets you customise the layout of the Instagram feed with drag-and-drop ease. This is particularly useful if you’re going for a certain aesthetic.
Canva is a user-friendly design tool for beginners and experts alike. From posters and business cards to infographics and social media posts. Canva lets you create engaging content from custom templates. It offers a drag-and-drop image editor with a massive archive of stock assets and photos so you can make unique designs with ease.
Of course, you can also import photos from your own library and use Canva to edit them. Graphics and image dimensions can be customised to fit different platforms, whether it’s for Facebook, websites, or cards. Finally, Canva gives team members shared access to design projects to increase collaboration and produce results quickly.
Getting lost or stuck in traffic on the way to a job site is a serious productivity killer. Waze ensures this never happens by finding the quickest route to the destination and giving drivers spoken directions. The app uses real-time GPS data from other devices to identify traffic congestion and accident-prone areas. It then instantly alerts drivers of traffic conditions and suggests the most efficient route to the job site.
Taking the fastest route also reduces fuel costs and saves drivers trips to the gas station. Plus, even if drivers are stuck in traffic, Waze can instantly send ETAs and planned routes to clients via SMS.
WorkBuddy is a cloud-based job management platform designed to streamline all the moving parts that go into every job. For starters, it can instantly generate price quotes and invoices, accounting for labour costs, geographical zones, parts, and units charged. Finance-related data can then sync with Xero, MYOB, and QuickBooks Online to speed up approvals and payments.
WorkBuddy has a comprehensive job scheduling board that makes it easy to dispatch tradies to the most appropriate work order. It’s also chock-full of time, position, and visual tracking tools that enable tradies to create detailed progress reports. Finally, WorkBuddy offers real-time dashboards that produce insights into productivity levels and how to increase them.
Considering any of the apps in this list can make a world of difference to your tradies’ day-to-day lives. However, if there’s one software you must incorporate into your workflow, it has to be a reliable job management system. Schedule a free demo today to find out all the capabilities and benefits WorkBuddy has to offer.