SUBCONTRACTOR MANAGEMENT SOFTWARE
Bridging the gap between your business, head contractors and subcontractors
FEATURES
Features that will cut your time spent on managing your contractors in half
No more double data entry
Have work orders from your head contractors go direct into WorkBuddy with our built-in work order importer.
Real-time job updates
Dedicated client portal that provides real time data on job progress and completions to your head contractor.
Know the health of your contracts
Dive deep into your business and learn which contracts are generating you revenue and which ones are not.
Improve job safety and reduce risks
Put compliance controls in place, ensure your subcontractors meet all contractual and WHS requirements when completing a job including being qualified.
Store and share information with your contractors
Track and manage all your subcontractor job documentation, history, activities, approvals, costings, work orders and compliance documents in one place.
Create and manage price books in seconds
Pre-set and adjust pricing based on contract prices. Pricing can be segmented by regions, job types, priorities and category of work.
Process subcontractor invoices faster with RCTIs
Make paying subcontractor invoices easy, with our Recipient Created Tax Invoices (RCTIs)
Schedule and dispatch jobs to your subcontractors
WorkBuddy provides your business with the convenience of allocating work to both your employees and subcontractors.
Make the right decisions with our BI reporting
Know how well your business is performing against your contracts with our comprehensive BI reporting.
FIELD APP FOR SUBCONTRACTORS
Reduce time consuming phone calls and emails to your subcontractors by giving them access to our field app
ASSIGNED JOBS
Organise your subcontractors with the assigned jobs view
Control what jobs your subcontractors have access to and what information they see with our easy to use field app. With the field app your subcontractors can:
- View a list of jobs assigned to them.
- Receive an instant notification on your phone when you receive a new job.
- Prioritise their day by seeing jobs by run sheet, priority or schedule.
HIGH LEVEL OVERVIEW
Provide your subcontractors with the information they need to get the job started
Display all the necessary job information for your subcontractors to navigate to and start. With the job details view your subcontractors can:
- Log when they begin and end a job.
- Access job location and customer details.
- View a brief description of the job that needs to be completed.
BREAKDOWN TASKS
Avoid break down of communication and have jobs broken down by tasks
Provide your subcontractors with a breakdown of exactly what work needs to be undertaken and ensure that it gets done right:
- Have tasks listed in order of sequence of before, during and after.
- Put compliance controls in place such as completing safety inductions.
- Have your subcontractors check off tasks they complete.
COLLECT EVIDENCE
Have your subcontractors collect and load evidence of when a task is complete
Ensure your subcontractors are providing the right work evidence to support that they have completed the job.
- Have subcontractors upload images and supporting information of work evidence.
- Provide details to your subcontractor of what information needs to be collected.
- Review evidence supplied by your subcontractor in the operations portal.
COMPLETE JOBS
Have your subcontractors mark jobs complete for review
Subcontractors can update tasks as complete ready for review in the back office.
- Put conditions in place to ensure that tasks are being marked complete after a proven action is taken.
- Have subcontractors update the status of each task for review.
- Know the progress of the job.
ASSIGNED JOBS
Organise your subcontractors with the assigned jobs view
Control what jobs your subcontractors have access to and what information they see with our easy to use field app. With the field app your subcontractors can:
- View a list of jobs assigned to them.
- Receive an instant notification on your phone when you receive a new job.
- Prioritise their day by seeing jobs by run sheet, priority or schedule.
HIGH LEVEL OVERVIEW
Provide your subcontractors with the information they need to get the job started
Display all the necessary job information for your subcontractors to navigate to and start. With the job details view your subcontractors can:
- Log when they begin and end a job.
- Access job location and customer details.
- View a brief description of the job that needs to be completed.
BREAKDOWN TASKS
Avoid break down of communication and have jobs broken down by tasks
Provide your subcontractors with a breakdown of exactly what work needs to be undertaken and ensure that it gets done right:
- Have tasks listed in order of sequence of before, during and after.
- Put compliance controls in place such as completing safety inductions.
- Have your subcontractors check off tasks they complete.
COLLECT EVIDENCE
Have your subcontractors collect and load evidence of when a task is complete
Ensure your subcontractors are providing the right work evidence to support that they have completed the job.
- Have subcontractors upload images and supporting information of work evidence.
- Provide details to your subcontractor of what information needs to be collected.
- Review evidence supplied by your subcontractor in the operations portal.
COMPLETE JOBS
Have your subcontractors mark jobs complete for review
Subcontractors can update tasks as complete ready for review in the back office.
- Put conditions in place to ensure that tasks are being marked complete after a proven action is taken.
- Have sub contractors update the status of each task for review.
- Know the progress of the job.
WEB PORTALS FOR CLIENTS AND CONTRACTORS
No more manual reporting and double data entry with our powerful web client and contractor portals
CONTRACTOR PORTAL
Simplify distributing work to your contractors with their own portal
Give your contractors access to their own contractor portal where you can:
- Schedule and allocate work orders directly to the subcontractor portal
- Communicate and send instant notifications related to a specific job
- Provide real-time information and reporting on job progress
- Store and retrieve information related to a job such as:
- job history
- job evidence such as photos and video
- customer and supervisor sign off
- checklist completions
CLIENT PORTAL
No more manual reporting, share data in real-time with your clients and head contractors
Reduce the amount of time having to call and email clients or head contractors by providing them real-time access to their own client portal, allowing them to:
- View work orders currently in the pipeline
- View communication and updates related a specific job
- Retrieve information related to a job such as:
- job history
- job evidence such as photos and video
- customer and supervisor sign off
- checklist completions
- Use the information to validate and pay your invoices
WORK ORDER IMPORTER - B2B INTEGRATIONS
Receive work orders from some of the largest head contractors in Australia
Receive high volume work orders straight into WorkBuddy from one of the many head contractors in Australia. We can receive work orders in PDF, CSV, HTML formats. We do custom integrations too.
OUTLOOK INTEGRATION
Track and manage all your important email communication
Automatically import work orders emailed from clients in PDF, HTML, XLS, CSV, XML or JSON. Save emails and attachments from within Outlook against a quote or job in WorkBuddy. Outlook integrations include:
- Outlook add-in
- Outlook importer
Book a free subcontractor demo that will transform your business
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